Fees and Registration

Member-only events

Waiting lists

If your first-choice of EPDP workshop or other event is full, you can ask to be put on a waiting list. However, we advise you to also book another workshop, because we generally have a very low cancellation rate for the workshops and so places do not often become available. If a place does become available, we will offer it to delegates in the order in which they were added to the waiting list. If we are able to offer you a place on your first-choice workshop, we will let you know by 10 April 2017. If you do not hear from us by then, we are sorry that on this occasion you have been unsuccessful.


Main conference attendance

The main conference attendance is open to EMWA members. Non-members are invited to join EMWA when registering for the conference. Membership costs €130 per year.


Conference registration and workshop fees

Conference registration fees are as follows.



Early registration

Deadline: 31 March 2017

Regular registration

Deadline: 25 April 2017

Late and on-site registration

Full (Tuesday to Saturday)




2 consecutive days




1 day





Registration includes all conference materials, the opening Networking Event and Welcome Reception, Annual Meeting, Freelance Business Forum, Introduction to Medical Writing seminar, all early morning or lunchtime events and lunches and coffee breaks on the days for which you are registered.

Full registration includes attendance at the Symposium. In the case of 2- or 1-day registration, registration must include the day of the Symposium if you wish to attend the Symposium.

Workshop and Expert Seminar Series fees are as follows.

Foundation workshop

Single workshop


Double workshop


Advanced workshop

Advanced workshop


Expert Seminar Series (ESS)

1 ESS Session


All 3 ESS Sessions



Each ESS session includes 2 seminars, and each session should be booked as a whole. Individual seminars cannot be booked


Changes to registration

Changes may be made to workshop or expert seminar series choices after booking (that is, cancellation of one workshop or expert seminar choice and replacement by another) for an administrative fee of €25, plus any difference in price between the choice of workshops or seminars. Workshops, expert seminars, and social events may be added to your original registration (subject to availability) at any time, without an administrative fee. All changes are subject to availability.

Cancellation of attendance

If you wish to cancel your attendance at the conference, a refund, less an administration fee of €150, will be made, provided your cancellation is made in writing to EMWA head office before 31 March 2017. No refunds will be made after this date.

Accompanying persons

Accompanying persons wishing to attend the opening networking event and welcome reception, and to join the EMWA lunch and coffee breaks, must be registered for the conference by the EMWA member they are accompanying. The fee for registered accompanying persons is €300 (full), €150 (2 days) and €75 (1 day).

For registered disabled delegates, one registered accompanying carer may attend free of charge. EMWA reserves the right to ask for proof of disability (e.g. national registration certificate) for delegates claiming the reduced rate for their accompanying carer. Accompanying persons (including carers) may not attend workshop, seminar, ESS, symposium, or other paid events at the conference, but are welcome to attend all open sessions, breaks, and meals.


Events open to non-members

ESS + Symposium package

This package, aimed at experienced medical writers, includes attendance at all ESS sessions, the symposium, and 3-day conference registration (Wednesday, Thursday, Friday). This package costs €650 for non-members. EMWA members can attend for the discounted rate of €600.

The Symposium

This package covers registration for the day of the symposium only. This package costs €350 for non-members. EMWA members can attend for the discounted rate of €320.

Administration fees as specified above apply to changes to, or cancellation of, registration for these packages. Please note that workshops cannot be booked if attending on one of these packages. Please choose a regular registration option if you wish to attend any EMWA workshops.

Introduction to Medical Writing seminar

This event is open to the public and is free of charge. However, attendees are asked to register in advance, and should note that refreshments are available only to paying conference delegates. Please let us know in advance if you decide not to attend this event, so that we can offer the place to someone else.

Social events

For details and charges for all social events, see the Social Programme page.


At the time of registration, delegates may choose between immediate payment by credit card or to be invoiced. Invoices must to be settled by bank transfer in euro. All fees are payable in advance. Full payment is due by 26 April. If payment has not been received, EMWA reserves the right to request payment on-site at the on-site registration rate.



Conference Registration Non-Member ESS Registration